How West Hawk Lake Yacht Club Went Fully Digital with Checklick
That’s when they decided to switch things up and go fully digital with Checklick.
The Challenge: Too Much Paper, Too Little Time
Before switching to Checklick, West Hawk Lake Yacht Club relied on manual systems for nearly everything. That meant:
- Parents submitting paper forms
- Staff chasing payments manually
- Coaches completing evaluations with printed checklists
- Delayed updates for families
- No centralized platform to track progress or registrations
This slowed down operations and created confusion, especially during busy program weeks.
Staff spent more time organizing paperwork than actually coaching or helping athletes grow.
The Turning Point: Finding Checklick
Looking for a simpler, more modern way to manage their club, the leadership at West Hawk Lake Yacht Club explored different digital options. They needed something that could handle registrations, evaluations, payments, and parent communication without requiring a big learning curve.
That’s when they found Checklick.
What stood out was that Checklick wasn’t just a registration tool. It was a full club management software built for youth sports organizations. The platform offered everything they needed in one place, from tracking athlete progress to collecting payments online.
The Solution: One Platform. Many Wins.
West Hawk Lake Yacht Club decided to roll out Checklick across all of their programs. With help from the Checklick onboarding team, setup was quick and straightforward.
Here’s how the club now uses Checklick:
- Online Registration: Parents sign up through a secure, mobile-friendly form
- Digital Payments: Fees are collected during registration, reducing late or missed payments
- Evaluation Software: Coaches evaluate athletes using online checklists and instantly issue certificates
- Progress Reports: Automatic updates are sent to parents after each evaluation
- Paperless Records: Everything is stored online no printing, scanning, or filing needed
Real Results: What Changed
After going fully digital, the results were immediate and clear. Here’s what changed:
Club Task | Before Checklick | After Checklick |
Registrations | Paper forms, email chains | Online system with easy access |
Payments | Manual and delayed | Instant collection online |
Evaluations | Paper checklists | Web-based, field-ready checklists |
Parent Communication | Ad hoc emails | Automated progress reports |
Certificate Issuance | Manual PDF creation | Instantly issued and shared |
Admin Time Per Program | Over 10 hours | Under 3 hours |
Coaches could finally spend more time coaching, and parents appreciated the faster communication. Most importantly, club operations became smoother, more organized, and fully transparent.
What the Club Says
Key Takeaways for Other Clubs
If your club is still using paper or juggling multiple tools, West Hawk Lake Yacht Club’s experience offers a clear roadmap:
- Go paperless to save hours on registration, evaluation, and communication
- Use web-based evaluation tools to track development and issue progress reports
- Collect payments upfront through integrated, secure checkouts
- Reduce errors and keep all records in one digital system
- Give parents and athletes a better experience with real-time updates and clear certificates
Checklick is more than just a registration system. It’s an end-to-end club administration software that takes the hassle out of program delivery.
Ready to Streamline Your Club?
Whether you run a yacht club, a tennis camp, or a gymnastics academy—Checklick gives you the tools to move faster, stay organized, and deliver a better experience for everyone involved.
Frequently Asked Questions (FAQs)
Can clubs use Checklick for both registration and evaluations?
Yes. Checklick allows clubs to register athletes, collect payments, evaluate skills, and send out certificates all in one place.
Do parents get real-time updates on their child’s progress?
Yes. Coaches can send automated progress reports and certificates right after evaluations.
How fast can a club start using Checklick?
Most clubs are up and running in just a few days with full support from the Checklick onboarding team.
Is Checklick only for yacht clubs?
No. While West Hawk Lake Yacht Club is a great example, Checklick works for all kinds of sport and recreational clubs across Canada and beyond.
